Common FAQs
How big is the facility?
The Venue at Shadow Rock has 7,200 sq ft of indoor space, split on two levels. It includes a great room, foyer, upstairs suite, and restrooms upstairs and a great room, bonus room (can be used for dancing, guest seating, or serving space), restrooms, downstairs suite, and a prep kitchen downstairs. Nestled amongst the trees on 3 acres, there are also covered patios, fire pits, outdoor dance/entertaining space, an outdoor ceremony amphitheater, an open field for those gorgeous wedding day photos, and a large paved parking lot (no need to worry about getting muddy in the rain or twisting an ankle on rocks).
What is the rental fee and what does it include?
Great question and super important! See our pricing page to get all our pricing information.
Is the $1,000 date reservation fee in addition to the venue price?
Definitely not. The $1,000 date reservation fee that is due at the time of booking goes toward the rental price.
Are there additional fees?
No. There are no upcharges or hidden fees. The price listed on our pricing page is the price you pay.
*Please note: we do require our couples to purchase event insurance to protect themselves (approximately $190), which is purchased from a third party company.
What is the building capacity?
Our max capacity is 175 guests.
What dates are available?
Another great question! See our dates page to see all our available dates. It is updated daily!
Is there a deposit? Do you offer a payment plan?
We require a $1,000 date reservation fee at the time of booking to reserve the date, which is applied to the rental fee. We offer two different payment plans for the remaining balance. We do also reserve the right to request a credit card be on file for any damages to the facility or grounds.
How do I reserve a date?
When you’re ready to reserve your date, email us at events@venueatshadowrock.com letting us know that you are ready to book ‘XYZ’ date if it is still available. Dates are reserved on a first requested basis. The couple that requests to start the contract process with us for a specific date first, will be first in line. Though an in-person tour is not required prior to booking, we do hope you’ll have a chance to come out and see our space in person! You can schedule a private tour on our tour page, or RSVP for an open house on our open house page.
Do I need to schedule a tour or can I just stop by?
All tours are by APPOINTMENT ONLY. You can schedule a tour here.
Do we have to utilize your caterers and bar service?
We have an open catering policy, meaning you can hire the caterer of your choice as long as they’re licensed and insured. We do have some recommendations, though, of local caterers with a great reputation that we’re happy to share if that would be helpful!
As far as alcohol, beer, wine, champagne & seltzers are allowed — as long as they’re served by an approved bar service. We have three bar services that we work with at our venue — Macadoodles Bar Service, Shakers Bartending Service, Simply Delicious Bartending. Simply put, they’re just really professional and good at what they do!
Here’s why we only allow approved bar service: if there’s going to be an issue at a wedding, it often involves alcohol, and we really want you to only have great memories of your wedding day.
We don’t get a kickback or commission from these vendors — that’s not what this is about. This is purely out of concern for you, your guests, your wedding, and the happy memories we want you to have.
Please note: Outside alcohol is NOT allowed. Alcohol cannot be brought onto the property or into the ceremony or reception by the couple, family members, or guests.
Will there be another wedding the same day?
No way. We want to make sure your wedding day feels super special and that we can focus on you and your special day. Because of that, we only host one event per day.
Are there overnight accommodations nearby?
Yes. So many! Branson is only 15 minutes away with its plethora of lodging options. Hotels we recommend are the Hilton Promenade at The Branson Landing and Hampton Inn Branson - Branson Hills. We also have heard great things about local nightly rentals, which can be found on VRBO, Airbnb or RentBranson.com.
Do you offer round tables instead of straight?
We do not. We offer beautiful, reclaimed wood, straight tables. Honestly, the shape just works better in our space. Rounds work better in our upstairs space if you are looking to have your reception up there. We would highly suggest contacting Eventful Rental to find out their rate for renting round tables.
Do you provide table linens, cups, silverware, etc?
No. The Venue at Shadow Rock offers an awesome venue, beautiful reclaimed wood tables (we’re all about making old things new again!), and upgraded wedding chairs. Because our tables are wood, linens are not provided, but you are welcome to bring your own. Dinnerware is often provided by the caterer.
What happens in case of rain?
No need to worry about the weather — we’ve got this covered! Our outdoor ceremony space is beautiful, but in case of inclement weather, the ceremony can easily be moved to our upstairs space featuring a wall of huge windows that lets the outside views in. Because of the dedicated indoor ceremony and reception spaces, the venue does not have to be “flipped”, making the decision to bring the ceremony inside (or not) so much less stressful!
We plan to have our ceremony (or reception) offsite. Does your fee change?
No, because we only host one event per day, our fee is the same whether you host your ceremony, reception, or both onsite.
Do you allow dogs onsite to play a part in our wedding day?
Yes! We are dog friendly! We allow dogs (only with pre-approval). They must be on a leash at all times and someone other than the bride and groom must be responsible for them on wedding day.
What form of payment does The Venue at Shadow Rock accept?
We accept ALL forms of payment!
My preferred dates are unavailable. Do you have a cancellation waiting list?
We do not keep a cancellation list as cancellations are rare and unpredictable. However, we do update our dates page as soon as a date become available.
What time will I have access to the venue to decorate?
You will have access at the time listed on your contract on the day of your event only. Please plan accordingly! Our general rental hours are listed here (though the time block can be moved up if needed).
Do you include a "wedding day coordinator?"
No, but we HIGHLY recommend hiring a wedding coordinator. It can make every part of your wedding planning journey incredibly enjoyable and they provide such a valuable experience.
Planning Questions
Can we have fireworks on the property?
We allow sparklers and cold spark machines all outdoors only. We do have lots of other super cool ideas for send-offs as well, so if you’re looking for some inspiration, let us know or check out our “send-off” Pinterest board!
Can vehicles be left overnight?
No, vehicles cannot be left overnight. Please make sure your guests are aware of this as well. The gates will be locked at the event end time listed in your contract, and will remain locked to keep our property and outdoor amenities secure (as they are every night). We appreciate your understanding.
What time does the music need to end?
Music on Saturdays must end by 10 p.m. to respect our neighbors and to ensure that your guests, vendors and all your items are off-property by the appropriate time. Music on Sundays must end by 9:30 p.m.
We are using a rental company. Can they drop items off or pick them up outside of the rental period?
No, all deliveries must happen during your rental period. The gate will be locked prior to your rental time. Please let your vendors know!
Are candles allowed?
Yes, candles are allowed as long as the flame is completely contained in a candle holder. No other candles are allowed.
How far in advance do you need our final headcount?
We need the final head count one weeks in advance.
Can the firepits be used for roasting marshmallows/s’mores?
Sadly, we don’t allow marshmallows to be roasted over our propane gas firepits anymore. And here’s why — when you roast marshmallows over wood and one slips off your roasting stick, it lands in the ashes and after the event, you scoop it out & it’s gone - no big deal. When you roast marshmallows over a gas firepit, if one slips off your stick, it falls in the rocks and/or on the burner, turns to black goo and stays…basically forever. To keep our firepits nice for you, as well as all our couples, roasting marshmallows is not allowed. The firepits are perfect for sitting around to talk on a cool evening, though, and add so much ambiance to the space!
Setup and Day-of Event Questions
Are outside snacks and trays permitted?
Absolutely!
What size are your tables?
Our wood tables are 60x30 inches. Our folding buffet tables are 8 feet long. We have black table cloths for the folding buffet tables that you are welcome to use.
What is the event clean-up process?
Venue at Shadow Rock team members will handle trash removal at the conclusion of the event (and will empty the trash throughout the event as needed). You will be responsible for cleanup and taking down your décor. We have had some amazing couples come through and have really embraced the “pay it forward” mentality of decor and a lot of them donate their decor for future couples to take advantage of.
Can we take photos around the property on our wedding day?
We insist! In addition to our venue, the back patio area, and the outdoor ceremony space, we also have an open field that is awesome for pictures, along with several intentionally designed photo ops.
Can food be prepared at the venue?
No. We have a prep kitchen with a commercial refrigerator, prep tables and a commercial sink, however we do not have a stove or oven so all food must be prepared by your caterer off-site and brought in.
What kind of alcohol is allowed?
All alcohol following the start of the ceremony must be served by an approved bar service. Wine, beer, champagne and seltzers are allowed. Hard liquor and shots are not allowed. (We do have a fabulous list of cocktails that utilize approved alcohol, though, so please note that no hard liquor does not mean no cocktails!) A LIQUOR LICENSE IS REQUIRED FOR THE COMPANY SERVING ALCOHOL.
Please note: Couples, family members, bridal parties and guests are not allowed to bring alcohol of any kind into the ceremony or reception. All alcohol during the ceremony and reception MUST be served by one of our approved bar services. This rule is for the good of your wedding as well as the safety of all your guests!
