Working with Vendors at Shadow Rock: Building Your Dream Event Team
Planning your celebration at The Venue at Shadow Rock is an exciting journey, and choosing the right vendor team is crucial to bringing your vision to life.
Venue-Provided Services
Bar Service We proudly provide all alcohol service in-house, including:
Professional bartenders
Complete drinkware
Multiple package options (Cash Bar, Open Bar, Drink Tickets)
Wine, beer, champagne, and seltzers
Specialty cocktails available (no hard liquor)
Note: Outside alcohol is not permitted on property for any event.
Venue Facilities for Vendors
Our venue includes:
Prep kitchen with commercial refrigerator and sink (no cooking facilities)
Dedicated food serving room
Loading/unloading areas
Ample power supply
Climate-controlled spaces
Vendor parking
Setup and Timing Requirements
Vendors must complete setup and breakdown within your contracted rental hours. Our team will provide:
Detailed loading dock instructions
Power/electrical access points
Setup/breakdown timeline
Parking directions
Insurance Requirements
All vendors must provide:
Proof of liability insurance
Signed vendor agreement
Required licenses (especially for food service)
Recommended Vendors
Wedding Planners
A great wedding planner can be a game-changer when it comes to organizing your event, and at Shadow Rock, we have had the pleasure of working with some fantastic planning teams:
Misty Willinger Events
417-207-0112 | mistywillinger.com
White Veil Occasions (Megan & Emma)
636-232-5568 | whiteveiloccasions.com
Officiants
When it comes to your ceremony, choosing the right officiant is essential to make it feel personal and meaningful. We recommend the following officiants who we’ve seen create truly special moments for couples:
Phillip Wright
417-350-6017 | phillipwright.co
Dee DePriest
417-824-4243 | rev-dee.com
Amy Wallace
417-213-0313 | amyswallace.com
Live Events Missouri
417-501-9886 | liveeventsmissouri.com
Catering
A delicious meal can set the tone for your event, and we are lucky to have worked with some excellent caterers who offer a wide variety of food options:
Simply Delicious
417-766-2946 | simplydeliciousllc.com
Happy Chef
417-860-7734 | happychefcatering.com
Hog-Tide BBQ
417-308-3525 | hogtidebbq.com
Arris Pizza
417-881-7260 | arrispizzapalace.com
Rentals
Whether you’re looking for wedding rentals, a custom dance floor, or beautiful lighting, our preferred rental partners offer the perfect options to elevate your event:
Eventful Rental
417-882-0700 | eventfulrents.com
Something Borrowed
417-840-2540 | somethingborrowed417.com
Elegant Linens and Rentals
417-501-2208 | elegantlinensandrentals.com
Branson Party Rentals
bransonpartyrentals.com
For those extra-special touches, including marquee lights, we recommend:
Alpha Lit Springfield
417-414-0717 | alphalitletters.com
Florists
Whether you're envisioning a lush, romantic bouquet or chic, minimalist arrangements, we’ve worked with some fantastic florists to make your floral vision come to life:
The Flower Merchant
417-883-8580 | flowermerchantltd.com
Shannon Custom Florals
417-890-0991 | shannonscustomflorals.com
Sunday Flower Company
417-844-1434 | sundayflowercompany.com
Kukal Designs
417-880-3287 | Facebook
Hazels Flowers
417-581-2328 | hazelsflowers.com
Rosewood Floral
rosewoodfloral.com
Photography and Videography
The memories of your big day are priceless, and our vendor partners specialize in capturing the moments you’ll cherish forever:
Adam & Dawn Photography
417-343-4057 | adamanddawn.com
Shelby Chante Photography
shelbychante.com
Max Sydko Photography
sydkowed.com
Salcedo Films (Videography)
209-534-9287 | salcedofilms.com
Davison Visuals
417-536-3576 | davisonvisuals.com
Entertainment
From live music to a full DJ setup, our recommended entertainment partners know how to get the party started:
Live Events Missouri
417-501-9886 | liveeventsmissouri.com
Jason Whorlow Piano/Singing/DJ
515-460-5862 | whorlowentertainment.com
All That Music DJ
417-830-4599 | allthatmusicdj.com
Shaun Munday (Singer/Bass Guitar)
shaun@shaunmunday.com
Additional Fun: Coffee Cart, Photo Booths, and More
Don’t forget to add those extra touches that will make your event stand out. For a unique touch, consider renting a coffee cart or a photo booth:
Vintage Paris Coffee Cart
417-593-7952 | vintagepariscoffee.com
Live Events Missouri Photo Booth
417-501-9886 |liveeventsmissouri.com
Planning Tips for Success
Book your wedding coordinator early - while not required, we highly recommend this for a stress-free experience
Schedule vendor site visits during our available tour times
Share our vendor policies with your chosen team
Confirm all vendors have proper insurance
Create a detailed timeline for setup and breakdown
Ready to Start Building Your Team?
We're here to help you create your perfect vendor team. Contact us for our complete preferred vendor list and policy details. Remember, choosing vendors who are familiar with our venue can help ensure a smooth and stress-free celebration.
